Be it for professional or personal purposes, you can rely on a PDF file anytime. The format has proven to be handy for all kinds of businesses in today’s age. Regardless of whether you want to share an official document, send important memos, maintain customer records, invoice clients, and do more, a PDF can come in handy time. Long gone is the time when sharing documents was limited to mailing huge paper files through post and this was a rather risky business because if the address turned out to be incorrect, you would also be likely to lose the document. Thankfully, all of those hassles have been eliminated in the modern age. Using a pdf editor free tool can come in handy as it will support advanced features allowing you to modify the file and edit it accordingly to your needs.
Benefits of PDF File Format
Using the PDF format for your business operations can come in handy as it offers many benefits which are as follows.
- PDF formats are ubiquitous
The use of PDF has become quite prevalent all around the world because it performs its functions effectively. It is a format which is easy to view and share and contains some professional tone to it. Regardless of whether you are meeting up with a new client and sharing the document with them or want to mail a special birthday card to your friend, the PDF file format can be highly useful. It is a safe choice which you can share with anyone around the world.
- PDF files can be protected with a password
Keeping your files safe and secure is highly important as it may contain many important and private information which you may want to keep hidden from others. This is particularly important for the business field and your personal documents as well as the files contain sensitive information. Hence, you can protect a PDF file by creating a password to secure it and to make sure that your files remain private and only those who need it gain access to it. Using a word to pdf converter can help you convert your files to the PDF format easily as well.
- PDF files maintain their consistency
Everytime you are sharing a file in any format other than PDF, it can be difficult to ensure that the file will be seen in the same manner as you because they tend to change their formatting with every device they are viewed in. This can cause confusion and if it is mainly for important purposes, it can even produce some falling consequences as the recipient may not be happy with the formatting. Thankfully, with PDF, you don’t have to worry about such formatting issues or your files being misinterpreted. Their format remains the same in every device so you can be free of any worries.
- PDF files are smaller in size
Many platforms like Gmail have a limited sharing capacity so you can only share files that meet their standards. If a file is large in size, you may have to compress it and go through all sorts of hassle to make sure the file is shareable. A PDF is small in size so this means that you don’t have to go through the troubles of compressing it or anything. This is good for saving your storage space in the hard drive and for sharing files as well. Hence, they can come in handy when you have a limited storage space.
- PDF files are highly flexible
One of the best things about PDF files is that they work on all operating systems so regardless of whether you are viewing it on your phone or your desktop, it is responsive and the same goes for the recipient of the file as well. You can also integrate many non-textual elements to the file using a pdf editor free and add elements like hyperlinks, images, and more to the file so that it can look visually appealing and be more informative to the viewer.
Tips for choosing a PDF converter
Since PDFs have already become the format preferred universally, sharing PDF files is a much better idea than sharing the file in some other format. Here are the tips you can keep in mind to choose a good PDF file converter.
- Ease of use
The first thing you must keep in mind is that the tool must be easy to use and must have a user-friendly interface otherwise it may be difficult for you to use the same. Thankfully, many tools are designed with an in-built drag and drop editor where you can upload your file, convert it, and edit it easily as well.
- Time of conversion
There are many tools available on the internet for word to pdf conversion and looking at them, you may try them out but you may have noticed that some of them take a long time to convert your file or worse of all, some of them may make you wait for the entire day to convert the file and then, the file may not be converted at all. This can waste your time a lot and hence, the better solution is to choose a reliable tool to convert your files quickly and get your tasks completed in time.
- Check the reviews
While all of the above mentioned tips are highly imperative to take note of, the main question is how do you know if the converter works well or not. You can figure this out by going through the Reviews submitted by other users or the tool and make up your mind whether it is a tool that is going to be useful for your work or not.
Be sure to keep all of the above tips in mind because unless you do the same, you might end up using a tool that is too slow and unreliable. PDFs work in all industries and they work with all devices so be sure to install the best pdf editor free for best use.